Ep. 11 Tips and Tricks for Staying on Top of Your Organization Sh*t
Have you been struggling to stay organized with your goals and tasks now that the "new year new me" momentum has wore off?
I realize that this is a popular time of year when many people start to fall off on their New Year's goals and resolutions. But one thing that can help you stay disciplined and on track is being organized!
That's why in this episode of the Content and Chill podcast, I'm sharing with you "Tips and Tricks for Staying on Top of Your Organization Sh*t" so you can stay organized and accomplish your goals all year long.
In this episode with host, Anna Schild, Content Repurposing Creatrix, you'll discover:
💻 The 3 techniques and tools I use to keep organized both physically and digitally
😍 How to make your systems personalized, enjoyable, and visually pleasing
📂 Why being organized is key for content creation and management
💸 The correlation between effective organization and profitability in business
If you want to be more organized without it being boring or tedious, then make sure to tune into this episode!
Listen:
Watch:
Tips and Tricks for Staying on Top of Your Organization Sh*t
Tip #1: Make It Pretty (Yes, This Matters!)
I don’t know about you, but I won’t use a system that isn’t visually cute! If my tools look boring or corporate, I’m just not going to open them. So I’ve learned to design my systems in a way that makes me want to come back to them.
My Google Docs templates use my brand colors, logo, and emojis
My physical planner has color-coded pens for each client
My wall calendar is custom made with photos of me, my husband, and our life
Make it pretty and make it yours! That’s how it becomes a ritual instead of a chore.
Tip #2: Use a Digital Project Management Hub (I Love Asana)
My Asana is the motherboard of everything I do in my business. I use it to keep track of:
Client projects (organized by name + color-coded headers)
Every single task associated with a launch, retreat, or collab
Tiny subtasks like “send this reminder” or “update this graphic”
This setup lets me brain dump everything after a client call, assign rough due dates, and forget about it until it’s relevant again. It saves my brainpower for creating, not remembering.
Tip #3: Transfer Big Tasks Into a Weekly Physical Planner
While Asana keeps everything organized long-term, I still use a paper planner to plan out my week. Every Sunday, I sit down and look at what’s coming up. Then I write out:
Client tasks and deliverables
Meetings and calls
Any personal reminders (like birthdays or travel days)
Everything is color-coded by client using gel pens (matching their brand colors, of course). I even use fun stickers and highlighters to make it more visually engaging. This practice lets me visually see how much I’m taking on and helps prevent overbooking myself.
Tip #4: Reverse Time Blocking in Google Calendar
Okay, this is where I do things differently than most people: I don’t pre-block my calendar. Instead, I block time after I do the work. Here’s why:
It gives me data. I can look back and see how long tasks actually took
It helps with pricing. If I thought something would take 3 hours and it took 6, that’s important
It keeps me honest about my work habits and energy flow
(You can learn more about my time blocking process, here!) Over time, I’ve learned that I typically start working around 10:30am and wrap up around 7pm. Knowing that has helped me set more realistic to-do lists and stop shaming myself for not being a “morning person.” And yes…my Google Calendar is color-coded and emoji-filled too!!
